We are delighted to welcome you and your team to our space.
Here is a step by step guide on how to book the space:
Before contacting us:
Check event compatibility
Make sure that your event fits into at least one of the categories below (see “Events that we support”) and that you clearly understand your responsibilities as organizer.
Ensure that the date is available in the calendar below
Once your event is confirmed:
Provide event details
The role of CERN and Ideasquare as acting host for the Event is recognized in the related communication. Provide us with at least one image and a paragraph description about the event through this form
We will confirm and provide you with a INDICO link for your use (optional)
Safety activity report
At least one week prior to the event, fill in the Safety Activity Report (LINK) which is submitted to CERN Safety Officers (HSE) for inspection (if event will take more than one day); Note that If you are an external Event organizers sign the Transfer of Liability document; (LINK)
If you use social media, please tag us @CERNIdeaSquare
During your event:
CERN’s Code of Conduct
The Event participants agree to adhere to the CERN rules (LINK) while staying on the CERN site, including CERN’s Code of Conduct (LINK);
Preparation & execution
The Event organizers demonstrate and take full responsibility for the preparation, execution and post-event arrangements, for example the advertising, participant selection, event preparation including all necessary CERN formalities, travel arrangements, lodging, transport, coaching, material or equipment purchasing and restoring the work space to its initial condition after the event;
After the event:
CERN’s Space clean
Give the space back in the same state as you found it!
Provide statistics about the impact (“idea Footprint”) measured e.g. in number of participants, number of ideas considered, prototypes produced, etc.
Events we support
The Event has an organizing body which is recognized by CERN, for example an Association or an NGO;
The Event has a clear focus, objective and rationale, for example “to contribute and advance understanding in the topic of smart cities, inspired by the CERN environment”;
The Event promotes cross-disciplinary and collaborative participation, for example “bringing together technology specialists, product designers and architects”;
The Event is strongly deadline-driven and culminates in producing and presenting concept prototypes, for example “producing in 24 hours a miniature model of recoverable energy cycling devices for residential blocks”;
The Event has a demonstrated educational or a social purpose which is in accordance with CERN’s mission and ethical policies, for example “aimed at MSc level students interested in developing detector-based technologies to avoid traffic congestion in residential areas ” .